For schools & colleges
HRMS software for schools and colleges
Kuzhu is HR and payroll software for Indian schools, colleges and coaching institutes: an academic calendar with vacations and working Saturdays, attendance that understands a timetable, contract faculty with renewal reminders before the term ends, and separate pay calendars for teaching and non-teaching staff with PF, ESI, professional tax and TDS computed in the run. Staff records, appointment letters and the registers an affiliation inspection asks for come from one place.
Separate
pay calendars for teaching and non-teaching staff
Reminders
before a contract or a term ends
1 record
per person across every campus
Today
What month end looks like in schools & colleges
Two payrolls and a vacation rule
Teaching staff are paid on one basis, non-teaching on another, and vacation months follow a third. The accountant keeps three sheets and reconciles them by hand, and a query from a teacher takes a week to answer.
Contracts that end in the middle of a term
Guest faculty and contract teachers are appointed for a session, but renewal dates live in a register nobody opens. The lapse is discovered when a salary is queried, or when the inspection asks for appointment letters.
Attendance judged by a clock, not a timetable
A biometric machine at the gate records arrival, but a lecturer whose first period is at 11 is marked late at 9, and substitution for an absent teacher is arranged on WhatsApp and lost by month end.
With Kuzhu
How the modules answer it
Every module reads the same employee record, so nothing below is an integration; it is one system seen from four sides.
An academic calendar, not a factory one
Holiday and vacation calendars per campus or branch, leave types for teaching and non-teaching staff with their own accrual rules, and balances visible to staff, so summer vacation and casual leave are never confused in the ledger.
Leave Management module
Attendance that reads the timetable
Shift and attendance rules set per person or department, so a teacher’s working day starts at the first period and the office starts at nine, with biometric, web and mobile punch all landing on one muster.
Attendance module
Appointment letters with renewal reminders
Appointment and contract letters from your own templates with the institution’s letterhead, contract end dates tracked with reminders before the term ends, and an issue register of who was appointed when, ready for the inspection file.
Documents module
Teaching and non-teaching in one run
Separate pay groups with their own components and calendars, PF with the EPS split, ESI where wages are within ₹21,000, professional tax by state and TDS with declarations, all computed in the same monthly run.
Payroll moduleAsked first
Questions schools & colleges teams ask on the first call
Can teaching and non-teaching staff have different rules?
Yes. Each group has its own pay components, leave types, calendar and attendance rules, and the same is true for contract faculty, hostel wardens and drivers. They all sit on one employee master, so the institution has one headcount and one payroll run rather than three sheets.
How does it handle vacations?
The academic calendar marks vacation periods per campus, and leave and attendance rules read it, so days in a vacation are not counted as absence and vacation-month pay follows the policy you set for each group. Working Saturdays and compensatory days can be added the same way.
We run several campuses. Can each have its own holidays?
Yes. Holiday calendars and rosters are set per branch, so a campus in another city can follow its own state holidays and local closures. Reporting rolls every campus up for the management, and an employee transferred between campuses carries the same record and leave balance.
Does professional tax apply to teachers?
Professional tax depends on the state where the person works, not on the profession. Where the state levies it, such as Maharashtra, Karnataka or Gujarat, it is deducted by slab; in Rajasthan, Delhi, Haryana and Uttar Pradesh there is none. Kuzhu applies the right slab from the work location.
Also written for
Every industry and city
What HR leaders say about Kuzhu HR & Payroll.
Honest ratings from verified companies running attendance, biometric machines, and monthly payroll across India.
4.9
From 12 customer reviews
“Customer support actually answers phone calls and WhatsApp”
With our previous vendor, raising an issue meant waiting 48 hours in a ticket queue. With Kuzhu, our designated account manager answers within minutes. The migration from our old software took just two weeks with zero data loss.
Bhavna Chawla
HR Director, Zenith Retail Brands
“Expense claims with receipt capture streamlined reimbursement”
Our lab sample collection executives file travel claims with receipts photographed on the spot. Managers approve in real-time, and reimbursements flow straight into the payroll payout. Very clean implementation with exceptional customer support.
Gaurav Tandon
Chief Financial Officer, Apex Health Diagnostics
“Dedicated database per company and clean REST API”
From a security and architectural standpoint, having a dedicated database rather than a multi-tenant shared table was a key factor in choosing Kuzhu. The REST API made it easy to connect our internal engineering tools for single-sign on and onboarding hooks.
Karthik Sundaram
Chief Technology Officer, OmniReach Cloud Technologies
Reviews are from active companies using Kuzhu, published with their permission and verified by month-end payroll execution.
Explore all 12 customer reviews & ratingsSee it on your numbers
Thirty minutes, your payroll
Tell us how HR runs today and roughly how many people you have. We show you the same thing your team would use on Monday, and we say so if it does not fit.
- No card, no contract, nothing installed
- A parallel payroll reconciled before you switch
- Free for life up to 15 employees