Every laptop, phone, SIM and access card in a register; every assignment to a person recorded with condition and date; and exit clearance that lists exactly what must come back — so assets stop disappearing between owners.
Why it exists
Asset management software answers a question every growing company eventually fails: who has what? Laptops, phones, monitors, tools, vehicles, SIM cards — each asset in Kuzhu has a record with make, serial, cost, warranty and condition, and a custody history from purchase through every assignment to eventual retirement. When an employee resigns, their asset list is simply on screen, which is why this module quietly powers exit clearance.
Assignment is the everyday motion: issue an asset to a person, record condition, get acknowledgement; take it back the same way. Requests route through approval — the same engine as everything else — so "can I get a second monitor" is a workflow, not a hallway negotiation. Maintenance and repairs log against the asset, building the cost story that decides when repair becomes replace.
The catalogue and the counts keep purchasing honest: how many laptops exist, how many are assigned, how many sit in stock and where. Warranty expiries surface before they lapse. Depreciation-relevant details — cost, purchase date, category — are there for finance to read, and the audit that used to be a weekend with a clipboard becomes a report with exceptions.
The outcome
“On exit day, the company knows precisely what to collect.”
Feature by feature
Start
01
Asset register with categories, serial numbers, warranties and AMCs
02
Assignment and return with condition notes and documents
03
Exit clearance checklist generated from what the person actually holds
Outcome
How it works
Most teams have this live inside the first month — the workspace exists on day one, and week three is a parallel run against whatever you use today.
Assets by category with serials, cost, vendor, warranty and location — imported from your current sheet, or created from procurement receipts.
Issue to an employee with condition recorded; they acknowledge in the app. Custody is now a fact, not a memory.
Employees request equipment through approval chains; IT fulfils from stock or triggers purchase.
Repairs and service against the asset, with costs — the repair-versus-replace answer accumulates by itself.
A leaver’s assets appear in exit clearance automatically; return or recovery is recorded before settlement.
Worth a closer look
Buyer questions
2 answers
The answer
Every assignment and return is an entry: who, when, condition, acknowledged. When a laptop surfaces damaged, the chain says who had it and in what state each handover happened. Insurance claims, warranty disputes and the annual physical verification all lean on this trail — and it costs nothing beyond doing assignments in the system.
The answer
The reason companies buy asset tracking after a bad quarter: leavers with laptops. Because assignments live on the employee record, resignation raises clearance tasks for exactly what they hold — either it comes back and the return is recorded, or the recovery value flows into the final settlement. Nothing depends on anyone remembering.
Questions
Something else on your mind? +91 82093 73274 — a person answers, mon–sat, 10am–7pm ist.
Yes — from Excel with categories, serials, costs and current assignments, validated on the way in.
Yes, in the app, with condition noted at issue and return. The custody chain is built from these acknowledgements.
Through the approval engine — request, approve, fulfil from stock or purchase — with the requester seeing status throughout.
Their assigned assets automatically appear as clearance items: returned and recorded, or valued into the full-and-final settlement.
Yes — expiry dates per asset with reports of what lapses soon, and maintenance history with costs against each asset.
Works best beside
Other money modules that share the same employee record, so information moves with the person instead of between spreadsheets.
No polished slides. No imaginary employee data. Walk us through how your HR actually works today and see where Kuzhu can take the work off your team.
30 minutes · Your numbers · Your questions
What happens in the demo
Attendance, payroll, approvals — whatever is creating the most work.
You see exactly how the workflows connect instead of hearing a feature list.
If Kuzhu is not the right answer, we will tell you.
Ready when you are.
Kuzhu HRMS
WhatsApp us
WhatsApp us