Kuzhu travel management puts each business trip on record before it is booked: where, when, why and the estimated cost, approved through your chain. An advance can be paid against the trip, claims are filed against it afterwards, and the balance is settled with salary or recovered. An open trip is settled in the full and final if the traveller leaves.
Why it exists
Business travel usually runs on an email asking for approval, an advance paid from somebody's account, and a pile of bills that arrives three weeks after the trip. Kuzhu's travel management puts the trip itself on record before anyone books: where, when, why, the estimated cost and who approved it.
An approved trip can carry a travel advance in rupees, paid by finance outside payroll. When the traveller comes back, their claims for the trip are filed against it from the phone, with receipts, and the trip is settled as a balance. If the company owes the traveller, the difference is paid with salary; if the traveller owes the company, it is recovered in instalments or recorded as repaid.
If someone leaves with a trip still open, the full and final settlement picks it up, so an unsettled advance is not discovered after the last salary has gone. Travel sits beside expenses on the same employee record, using the same approval chains and the same claim rules.
The outcome
“No advance stays open after the trip is over.”
No advance left open after the trip.
Feature by feature
01 / 04
Money › Travel › New trip
Trip request
Before
An email asking for approval, then booking
With Kuzhu
The trip is on record and approved first
Money › Travel › New trip
Trip request
Before
An email asking for approval, then booking
With Kuzhu
The trip is on record and approved first
How it works
Most teams have this live inside the first month — the workspace exists on day one, and week three is a parallel run against whatever you use today.
The employee records where, when, why and the estimated cost, from the web or the app.
The request goes through your approval chain, by amount, department or role, before money is committed.
Finance pays an advance against the approved trip, in rupees, and it is recorded on the trip.
After the trip, expenses are claimed against it with receipts, under the same expense policy as every other claim.
Claims are set against the advance. What the company owes goes out with salary; what the traveller owes is recovered or recorded as repaid.
Worth a closer look
Buyer questions
2 answers
The answer
The trouble with travel advances is the ones that never close. In Kuzhu an advance belongs to a trip, the trip stays open until it is settled, and an open trip is visible to finance. Claims are held back from payroll while the advance is outstanding and settled as one balance, so nobody is reimbursed for a trip they already had the money for.
The answer
When an employee resigns with an open trip, the full and final settlement squares it: the claims are taken in and the advance is set against what the company owes them. Reverting the settlement reopens the trip. The leaver is not chased for an advance months later, and the company does not write one off by accident.
Questions
Something else on your mind? +91 82093 73274 — a person answers, mon–sat, 10am–7pm ist.
Yes. Trips are requested, tracked and claimed against from the My travel screen in the Kuzhu app, as well as on the web.
Finance pays the advance against the approved trip, outside the payroll run, and records it on the trip.
The traveller owes the difference, recovered as salary-advance instalments or recorded as repaid. If the expenses are more, the company pays the difference with salary.
Yes. The full and final settlement includes open trips, so the advance is set against the final dues.
Yes. Travel uses the same approval engine and comes with the expenses module.
Works best beside
The Kuzhu modules travel works with most. They share the same employee record, so information moves with the person instead of between spreadsheets.
No polished slides. No imaginary employee data. Walk us through how your HR actually works today and see where Kuzhu can take the work off your team.
30 minutes · Your numbers · Your questions
What happens in the demo
Attendance, payroll, approvals — whatever is creating the most work.
You see exactly how the workflows connect instead of hearing a feature list.
If Kuzhu is not the right answer, we will tell you.
Ready when you are.
Kuzhu HRMS
