Format template
Salary slip format
Issued every month with the salary credit, and asked for by banks, landlords, visa officers and the next employer. It must show the earnings and deductions that make up net pay, the statutory identifiers such as PAN, UAN and ESIC number, and days paid and lost. Employer contributions are shown separately so the employee can reconcile it to the CTC.
Free to use and adapt. Not legal advice: have a lawyer check anything you rely on in a dispute.
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Salary slip for Salary month
Company name
Company address
Employee details
Employee name: Employee name
Employee code: Employee code
Designation: Designation
Department: Department
Location: Location
Date of joining: Date of joining
PAN: PAN
UAN: UAN
ESIC number: ESIC number
Bank account: Bank and account
Days in month: Days in month
Days paid: Days paid
Loss of pay days: Loss of pay days
Earnings
Basic salary: Basic salary
House rent allowance: House rent allowance
Special allowance: Special allowance
Other allowances: Other allowances
Overtime: Overtime
Arrears: Arrears
Gross earnings: Gross earnings
Deductions
Provident fund (employee): Provident fund (employee)
ESI (employee): ESI (employee)
Professional tax: Professional tax
Income tax (TDS): Income tax (TDS)
Loan or advance recovery: Loan or advance recovery
Other deductions: Other deductions
Total deductions: Total deductions
Net pay
Net pay: Net pay
In words: Net pay in words
Paid on Payment date by bank transfer to the account above.
Employer contributions (not part of net pay)
Provident fund (employer): Provident fund (employer)
ESI (employer): ESI (employer)
This is a computer-generated salary slip and does not require a signature. Please report any discrepancy to the Human Resources department within seven days of receipt.
What to get right
Show employer PF and ESI separately, below net pay. Mixing them into deductions is the commonest reason an employee believes their in-hand pay is less than promised.
Print the statutory identifiers: PAN, UAN and ESIC number. Banks and the next employer’s verification team look for them, and they let the employee check the EPFO passbook.
Professional tax depends on the state where the employee works, not where the company is registered. Rajasthan levies none; Karnataka, Maharashtra and several others do, at slab rates.
State days paid and loss-of-pay days on every slip, even when they are zero. It is the first thing an employee checks when the amount looks lower than last month.
Write the net pay in words as well as figures, and add the computer-generated note. Both are expected by lenders and visa officers who receive the slip as proof of income.
Questions people ask
Is a salary slip mandatory in India?
Yes for most employees. The Code on Wages requires employers to issue a wage slip in the prescribed form, and the Payment of Wages Act and several state Shops and Establishments rules required it before that. The slip must show the components of pay and every deduction. Issuing it electronically, by email or through an HR portal, is acceptable.
What deductions can appear on a salary slip?
Only those permitted by law: employee provident fund, employee state insurance, professional tax, income tax deducted at source, recovery of loans or advances, contributions the employee has authorised, and deductions for absence. Fines and deductions for damage or loss are tightly restricted. Total deductions in a month may not exceed the limit set by the Code on Wages, which is fifty per cent of wages.
Should CTC or gross salary appear on the payslip?
Gross salary, meaning the sum of earnings for the month, is what the slip must show. CTC is an annual figure that includes employer contributions and sometimes benefits such as gratuity provision or insurance, and it does not belong on the monthly slip. Showing employer PF and ESI separately lets the employee reconcile the slip to the CTC on their own.
How is professional tax calculated?
Each state that levies it publishes slabs based on monthly salary, with a ceiling of ₹2,500 a year set by the Constitution. Karnataka, Maharashtra, West Bengal, Telangana, Andhra Pradesh and Gujarat are among the states that levy it; Rajasthan, Delhi, Uttar Pradesh and Haryana do not. Deduct the slab amount for the state where the employee works and remit it to that state.
Usually issued alongside
All templates
In Kuzhu
In Kuzhu, this payslip is generated from the employee record: names, dates and amounts fill themselves, the issued copy is filed against the person, and nobody retypes a CTC.
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